Policy on the acquisition and processing of the Bancomail Database
Holder of data processing
Bancomail S.p.A.(P.IVA: 02727350999 - REA: GE 506965), with Legal Head Office located in Piazza della Vittoria 15/23, Genova, IT and operational headquarters in Piazza della Vittoria 12/32 16121, Genoa (IT)
Telephone: +39 010-8446402
Bancomail acquires, processes and manages only master data relative to economic activities, businesses and freelancers.
Consequently, doesn't process any data regarding individuals, private citizens and/or consumers.
Inside the Database there are 2 cases/types of data:
Full Legal Person
It represents 75% of the total records in our Database: companies, associations and entities with various corporate group forms and generic contact data (eg: info @) or department (es .: marketing @, sales @, etc.).
Legal Person with natural person contact data
It is a much less frequent case in our Database, but existing. Contact data that incidentally identifies the "natural person" can appear according to two patterns:
These data were given by the subject indicating them as a company's contact details;
within the Bancomail Database, therefore, these are not intended as internal or employee contacts, but only as the Company's contacts.
All the data types are processed in compliance with legal requirements according to the General Data Protection Regulation (GDPR) and the national laws.
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The data included in Bancomail's database have mixed and various sources. The main source for data acquisition usually comes from:
Spontaneous and informed provision by the data subject, through subscription forms.
Provision through transfer from verified, reliable, and legally compliant sources.
The presence in public directories as set forth by the legislation in force (chamber of commerce certificates, professional registers, industry associations, open data lists, etc.).
Once in the database, the data pass through further integration and verification processes:
Product classification based on a proprietary standard codification.
Geo-referencing through the ISO 3166 standard.
Data normalization through proprietary standards.
Integration of structural and identification data (turnover volume, number of employees, import/export, VAT identification number, etc.) and by matching complementary data with public data (e.g. Chambers of Commerce).
Purpose of data processing
Our goal is to connect companies and freelancers with complementary commercial nature.
Simple and "public" data, like: company name, address, phone*, fax*, email address.
The data were collected from lists of Chamber of Commerce and / or other public directories or for direct approval, advertising material, market surveys and databases acquired from authorized providers.
Data processing methods
Data are processed in compliance with legal requirements, by safety procedures aimed to preserve their integrity, confidentiality and traceability.
Particularly, prior to any processing and integration according to the General Data Protection Regulation (GDPR) and national laws, a complete informative note on data processing methods and legitimate interests is transmitted to the data subject (if contemplated) for the data treatment and on how to exercise general rights.
Periodically the policy is repeated in order to remind to the data subjects its existance and their rights.
Some data are shared by us with trusted suppliers that offer the services needed to send communications regarding the data processing.
These services operate on servers located inside and outside the European Union owned and / or available to Bancomail and / or delegated third-party companies, duly appointed as data controllers that operate in compliance with the GDPR provisions.
The servers where Bancomail's databases are managed and stored are within the EU and protected by high security standards to make them inaccessible from outside the company's network.
The data are stored for the necessary time to manage the purposes for which they are collected, in compliance with current regulations and legal obligations.
Subjects authorized to the data process
The processing of the collected data is carried out by Bancomail internal staff authorized to process it according to specific instructions given in compliance with current legislation.
Bancomail provides data only to customers identified through mandatory information of address and existence, to whom is always provided a regular purchasing invoice.
Each record inside the database preserves historical information of all the buyers that purchased it over time. This allows the constant traceability of the data.
Exercise of rights: access, cancellation, update, correction
Bancomail ensure easy and free access to the exercise of the rights on data processing. To request the verification and / or cancellation of your data, contact our offices through the contact details below, indicating the email address to which you refer and which right you want to exercise.
At any time - by communicating the email address to which you refer - you can request access to data,
to object the data processing or to request the cancellation, modification or update of all the information collected by Bancomail,
exercising the right to limit the processing and data portability email@example.com or firstname.lastname@example.org.